Council Meeting – 9th May 2022

The annual meeting of Clayhidon Parish Council takes place at the Parish Hall on Monday 9^th May at 7.30pm. It is open to the press and public.

AGENDA:

1. To elect Chairman and receive declaration of acceptance of office.

2. To elect Vice-Chairman and receive declaration of acceptance of office.

3. Welcome by Chairman, apologies for absence and introductions.

4. Declarations of Interest/Dispensations
To receive any declarations of interest relating to business to be conducted at this meeting and to consider any dispensation requests and confirm any relevant dispensations.

Public Participation
Planning

To consider planning applications for:-

6.1 22/00824/HOUSE. Erection of two-storey extension. Culm View, Hemyock.

Finance

To agree income and expenditure schedule

Annual Return

8.1 To consider and approve the Statement of Internal Control

8.2 To note the findings and approve implementation of any recommendations from the Internal Audit Report

8.3 To consider and adopt the Annual Governance Statement for year ending 31^st March 2022.

8.4 To consider and adopt the Accounting Statements for year ending 31^st March 2022.

8.5 To complete the certificate of exemption from a limited assurance review under section 9 of the Local Audit (Smaller Authorities) Regulations 2015.

To adopt MDDCs Code of Conduct
To appoint trustees to Clayhidon Charity (3)
To appoint trustees to Mary Parson Gift Trust (Clayhidon Branch) (3)
To appoint Footpaths representative (P3)
To appoint lengthsman coordinator
To appoint representative to BH Parish Network
Clerk Update To receive update from Clerk
Items raised by Chairman
Items raised by Councillors
Date of next meeting – Monday 13^th June @ 7.30pm Parish Hall

FINANCE

INCOME EXPENDITURE

No	£
1.	8,910	MDDC precept

No	£	Payee	Reason
1.	12.00*	HSBC	Bank charges

*Already paid – to be ratified

BANK RECONCILIATION

Account	£
Community a/c	15,757.35
Business Manager	5,858.14
total	20,920.29

Subject

Action

1. Present

Mr M Bendle (Chair), Mr J Blackmore, Mr R Brown, Mr N King, Mrs D Evans (Parish Clerk) and 2 members of the public.

Apologies Mr J Kidner and Mrs A Weekes (accepted and approved)

Absent Mr R Drew (Vice Chair)

2. Election of chairman

Mrs Weekes was nominated by Mr King, seconded by Mr Blackmore.

There being no other nominations, Mrs Weekes was elected as chairman. She will sign her declaration of acceptance of office at the next meeting.

3. Election of vice chairman

Mr Drew was nominated by Mr Blackmore, seconded by Mr King

There being no other nominations, Mr Drew was elected as vice chairman. He will sign his declaration of acceptance of office at the next meeting.

4. Declarations of Interest

Agenda item 6.1 – Mr King declared a possible pecuniary interest and left the meeting when this item was discussed.

Agenda item 6.1 – Mr Blackmore declared a personal interest as he owns adjoining land.

5. Public Participation

Nothing to report.

6. Planning

The following application was considered:-

Mr King left the meeting.

6.1 22/00824/HOUSE. Erection of two-storey extension. Culm View, Hemyock.

PROPOSAL: The pc is content with the application.

PROPOSED: Mr Blackmore

SECONDED: Mr Brown

DECISION: passed (all in favour)

Mr King returned to the meeting.

7. Finance

7.1 Income and expenditure

FINANCE

INCOME

No	£
1.	8,910	MDDC precept

EXPENDITURE

No	£	Payee	Reason
1.	12.00	HSBC	Bank charges
2.	107.45	S Aldworth	Audit and payroll services

BANK RECONCILIATION

Account	£
Community a/c	15,757.35
Business Manager	5,858.14
Total	20,920.29

PROPOSAL: The income is agreed and the above cheques/payments are paid/agreed.

PROPOSED: Mr Brown

SECONDED: Mr King

DECISION: passed (all in favour)

8. Annual Return

8.1 Statement of Internal Controls

PROPOSAL: The council reviews and adopts the statement of internal control.

PROPOSED: Mr King

SECONDED: Mr Blackmore