Council Meeting – 5th December 2022
Clayhidon Parish Council
A meeting of Clayhidon Parish Council is to be held at the Parish Hall on Monday 5th December at 7.30pm. The meeting is open to the press and the public.
Welcome by Chairman, apologies for absence and introductions
- Declarations of Interest/Dispensations
To receive any declarations of interest relating to business to be conducted at this meeting and
To consider any dispensation requests and confirm any relevant dispensations.
Agenda item 6.1 – Mr Drew has a pecuniary interest as he is the applicant. He will leave the room when this item is discussed.
- Minutes of Previous meetings to approve minutes of the meeting on 10th October 2022.
- Public Participation
- Matters Arising
To receive any relevant information
5.1 Hidon Woods – update Mr King
5.2 Clerk’s job evaluation – update clerk
5.3 Letter to MDDC planning – update chair
- Planning
To consider the following planning applications:-
6.1 22/02133/FULL. Erection of roof over yard. Callers Farm, Clayhidon.
To note permission approved for:-
6.2 22/01274/FULL. Change of use of the land for the siting of 2 glamping pods for use as holiday accommodation and associated access. Honeyhill Farm, Clayhidon.
6.3 22/00644/FULL. Conversion of agricultural barn to dwelling (Revised Scheme). West of Valley View, Dunsgreen Lane, Clayhidon.
6.4 22/01891/NMA. Non-Material Amendment for 18/02002/FULL to allow reconfiguration of
windows and doors due to internal layout changes. The Smithy, Clayhidon
- Finance
7.1 To agree income and expenditure schedule
7.2 Precept 2023 to agree precept for next year.
7.3 Donations – consider & agree donation and grants.
Cameo Club, Blackdown Healthy Living & Activity Centre – £150
Mid Devon Mobility – £100
St Mary’s PCC Hemyock – £65.00
Clayhidon Parish Hall – £2,000.00
Clayhidon Parochial Church Council (churchyard maintenance) – £540.00
Blackdown Support Group – £750.00
Citizens Advice – £75
Mid Devon Churches Housing Action Team – £100
Blackdown Hills Repair Café – £100 tba
- Schedule of meetings for 2023 – agree dates for meetings next year.
- Clerk Update
To receive update from Clerk
- County Council Report
To note Councillor Radford’s report.
- District Council Report
Update from Councillor Clist/Councillor Bartlett
11.1 Enforcement – update Councillor Clist
- Highways
To receive any relevant information
To discuss and agree any tasks for parish lengthsman
- Footpaths
To receive any relevant information.
- Connecting The Culm
To receive any relevant information.
- Blackdown Hills Parish Network
To receive any relevant information.
- Clayhidon Charity, Mary Parsons Gift Trust & John Griss Charity
To receive any relevant information.
- Correspondence
- Items raised by Chairman
- Items raised by Councillors
- Date of the Next Council Meeting – Planning meeting (if required) Monday 9th January or full council meeting Monday 13th February at 7.30pm Parish Hall.
FINANCE
INCOME
| 1. | 8,890.46 | HSBC closing balance transfer |
EXPENDITURE
| No | £ | Payee | Reason |
| 1. | 9.00 | HSBC | Charges |
| 2. | 150.00 | Blackdown Healthy Living Activities Centre | Grant, Cameo Club |
| 3. | 100.00 | Mid Devon Mobility | Grant |
| 4. | 65.00 | St Mary’s PCC | Pump |
| 5. | 2,000.00 | Clayhidon Parish Hall | Grant |
| 6. | 540.00 | Clayhidon Parochial Church Council | Grant, graveyard |
| 7. | 750.00 | Blackdown Support Group | Grant |
| 8. | 75.00 | Citizen’s Advice | Grant |
| 9. | 100.00 | Mid Devon Churches Housing Action Team | Grant |
| 10. | 100.00 | Blackdown Repair Café | Grant |
BANK RECONCILIATION
| Account | £ |
| Community a/c HSBC | 0 |
| Business Manager HSBC | 0 |
| Unity Trust T1 | 100.00 |
| Unity Trust Deposit | 13,042.99 |
| Total | 13,142.99 |
Clayhidon Parish Council Meeting
Held at Parish Hall, Clayhidon, at 7.30pm on Monday 5th December 2022
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| 1. Present
Mrs A Weekes (Chair), Mr M Bendle, Mr J Blackmore, Mr R Brown, Mr R Drew (Vice Chair), Mr N King, Mrs D Evans (Parish Clerk), District Councillor S Clist and members of the public. Apologies Mr J Kidner and County Councillor R Radford |
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| 2. Declarations of Interest
Agenda item 6.1 – Mr Drew has a pecuniary interest as he is the applicant. He will leave the room when this item is discussed. Agenda item 6.1 – Mr Bendle has a personal interest and chooses not to participate in the matter. |
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| 3. Minutes of meeting
PROPOSAL: The council minutes of the meeting of 10th October are approved. PROPOSED: Mr King SECONDED: Mr Brown DECISION: passed (all in favour) |
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| 4. Public Participation
4.1 Several members of the public asked for an update on enforcement matters in the parish. District Councillor Clist assured the parishioners he has reported the various cases and they are being progressed. The clerk was asked to write to MDDC Enforcement reiterating the issues that Councillor Clist has reported. 4.2 A member of the public informed the pc that a case previously reported to Enforcement was incorrectly reported as the person concerned does comply with the agricultural occupancy condition. Clerk to inform Enforcement and ask them to close the case. |
Clerk
Clerk |
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| 5. Matters Arising
5.1 Hidon Woods – Mr King is hoping to speak with a forestry company over Christmas and will report back. 5.2 Clerk Pay – Mr Kidner and clerk conducted a job evaluation. PROPOSAL: The parish clerk role is graded LC2. The clerk is paid at level SCP 18. With immediate effect. PROPOSED: Mrs Weekes SECONDED: Mr Drew DECISION: passed (all in favour) 5.3 MDDC – it was agreed that a letter will be sent to MDDC planning department expressing the pc’s disappointment with its handling of certain planning applications and enforcement matters in the parish. |
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| 6. Planning
Mr Drew left the meeting. 6.1 22/02133/FULL. Erection of roof over yard. Callers Farm, Clayhidon. PROPOSAL: The council is content with the application. PROPOSED: Mr King SECONDED: Mr Brown DECISION: passed (all in favour) Mr Drew returned to the meeting The following permission was noted:- 6.2 22/01274/FULL. Change of use of the land for the siting of 2 glamping pods for use as holiday accommodation and associated access. Honeyhill Farm, Clayhidon. 6.3 22/00644/FULL. Conversion of agricultural barn to dwelling (Revised Scheme). West of Valley View, Dunsgreen Lane, Clayhidon. 6.4 22/01891/NMA. Non-Material Amendment for 18/02002/FULL to allow reconfiguration of windows and doors due to internal layout changes. The Smithy, Clayhidon. |
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| 7. Finance
7.1 Income and expenditure The following grants were agreed:- Cameo Club, Blackdown Healthy Living & Activity Centre – £150.00 Mid Devon Mobility – £100.00 St Mary’s PCC Hemyock – £65.00 Clayhidon Parish Hall – £2,000.00 Clayhidon Parochial Church Council (churchyard maintenance) – £540.00 Blackdown Support Group – £750.00 Citizens Advice – £75.00 Mid Devon Churches Housing Action Team – £250.00 Blackdown Hills Repair Café – £250.00 PROPOSAL: The council makes donations/grants as detailed above. PROPOSED: Mrs Weekes SECONDED: Mr Drew DECISION: passed (all in favour) INCOME
EXPENDITURE
BANK RECONCILIATION
PROPOSAL: The expenditure is agreed and the above cheques/payments are paid/agreed. PROPOSED: Mrs Weekes SECONDED: Mr Drew DECISION: passed (all in favour) 7.2 Precept 2023 PROPOSAL: The precept remain unchanged at £8,910 with a Band D property paying £40.27 an increase of 29p on last year. PROPOSED: Mr Blackmore SECONDED: Mr Drew DECISION: passed (all in favour) |
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| 8. Schedule of Meetings 2023
Please see attached schedule for next year. |
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| 9. Clerk Update
9.1 The clerk asked if the pc wanted to back up its website for £100 per annum, a service provided by the company that designed and created the website. The pc declined the offer. 9.2 The clerk asked the pc to clarify which type of tree it wanted to request from Devon Wildlife Trust. It was agreed to request a hornbeam. |
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| 10. County Council Update
Nothing to report. |
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| 11. District Council Update
District Councillor Clist reported:- Set against a backdrop of further central government funding cuts (or at best freezes), a cost-of-living crisis and increasing demand for a number of MDDC’s services, the only remaining options available to MDDC are either to reduce service provision or ask for some financial assistance. MDDC is therefore asking parishes to consider raising their precepts to make donations back to MDDC.
The parish council is not in favour of raising the precept and does not like the idea of giving back to MDDC. It would prefer to help the parish directly. |
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| 12. Highways
12.1 Potholes – Chris Houghton has repaired 12 potholes using the kits provided by Highways. Clerk will request funding for primer spray and 25% labour. He will carry on filling in those potholes that are too small/shallow for Highways to repair. 12.2 Mr Blackmore will clear out ditches by Hatchet & Brandy shortly. |
Clerk
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| 13. Footpaths
Nothing to report. |
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14. Connecting The Culm
Nothing to report. |
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| 15. Blackdown Hills Parish Network
A new coordinator has been appointed. |
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| 16. Clayhidon Charity, Mary Parsons Gift, John Griss Charity
Nothing to report. |
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| 17. Correspondence
17.1 A dead horse on a footpath has been reported to Mrs Weekes. Mr Brown offered to investigate. |
RB |
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| 18. Items raised by chairman
18.1 Mrs Weekes suggested a coronation party needs to be organised. She will advertise on the village website for volunteers to help organise the event. Mr Bendle will ask Russell & Caroline Bendle if the event might be held in their field adjacent to the Parish Hall. Volunteers will be asked to attend the next parish council meeting on 9th January to start planning the event. 18.2 Mrs Weekes suggested the pc might consider installing a new parish council noticeboard. To be carried forward to a future meeting. |
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| 19. Items raised by Councillors.
19.1 The Pound. PROPOSAL: The Half Moon Inn is granted an annual lease of the Pound for a rent of £50. PROPOSED: Mr Blackmore SECONDED: Mrs Weekes DECISION: passed (all in favour) |
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| 20. Date of next meeting
Planning meeting to be held on Monday 9th January 7.30pm, Parish Hall |