Skip to main content

Council Meeting – 4th May 2021

Due to Covid restrictions, the parish council will be holding its Annual Parish Meeting via zoom at 7.30pm and it will consist of a summary report from the chairman

The annual meeting of the council will follow at 7.40pm. The meeting is open to the press and the public – if you would like to join the meeting the code is at the bottom of this agenda.

(Please note this meeting follows the Annual Parish Meeting which will be held at 7.30pm – both have the same Zoom meeting code)

AGENDA 

  1. To elect Chairman and receive declaration of acceptance of office
  2. To elect Vice-Chairman and receive declaration of acceptance of office
  3. Welcome by Chairman, apologies for absence and introductions
  4. Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

  1. Public Participation
  2. Planning

To consider planning applications for:-

6.1          21/00780/FULL.  Erection of roofing over livestock yard.  Buildings East of Smeatharpe Stadium, Clayhidon.

6.2          21/00760/FULL. Erection of extension to general purpose agricultural livestock building.  Bolham Farm, Hemyock

6.3          21/00648/FULL.  Temporary siting of a shepherd hut for use as an agricultural workers dwelling.  Higher Acre Ridge, Clayhidon.

To note refusal for:-

6.4          21/00171/FULL.  Change of use of land for the siting of a temporary worker’s dwelling for three years.  Poachers Rest, Clayhidon.

  1. Finance

To agree income and expenditure schedule    

  1. Annual Return

8.1           To consider and approve the Statement of Internal Control

8.2           To note the findings and approve implementation of any recommendations from the Internal Audit Report

8.3           To consider and adopt the Annual Governance Statement for year ending 31st March 2021.

8.4           To consider and adopt the Accounting Statements for year ending 31st March 2021.

8.5           To complete the certificate of exemption from a limited assurance review under section 9 of the Local Audit (Smaller Authorities) Regulations 2015.

  1. To adopt MDDCs Code of Conduct
  2. To appoint trustees to Clayhidon Charity (3)
  3. To appoint trustees to Mary Parson Gift Trust (Clayhidon Branch) (3)
  4. To appoint Footpaths representative (P3)
  5. To appoint lengthsman coordinator
  6. To appoint representative to BH Parish Network
  7. Clerk Update

To receive update from Clerk

  1. Items raised by Chairman
  2. Items raised by Councillors
  3. Date of next meeting – tbc

 

 

FINANCE

INCOME

No £
1. 8,910 MDDC precept

 

 

 

EXPENDITURE

 

No £ Payee Reason
1. 72.00 Damon Allen Website hosting
2. 112.94 DALC subscription

 

BANK RECONCILIATION                                                                      

Account £
Community a/c 12092.32
Business Manager 5,857.42
Total 17,949.74

 

 

 

 

 

 

 

 

 

 

 

 

 

Donna Evans is inviting you to a scheduled Zoom meeting.

 

Topic: Clayhidon Parish Council – Annual Parish Meeting & Annual meeting of the council

Time: May 4, 2021 07:30 PM London

 

Join Zoom Meeting

https://us02web.zoom.us/j/86852864820?pwd=eXFobzNqazJiNzVBNU9wMmYrTXh6Zz09

 

Meeting ID: 868 5286 4820

Passcode: 420131

One tap mobile

+443300885830,,86852864820#,,,,*420131# United Kingdom

+441314601196,,86852864820#,,,,*420131# United Kingdom

 

Dial by your location

        +44 330 088 5830 United Kingdom

        +44 131 460 1196 United Kingdom

        +44 203 481 5237 United Kingdom

        +44 203 481 5240 United Kingdom

        +44 203 901 7895 United Kingdom

        +44 208 080 6591 United Kingdom

        +44 208 080 6592 United Kingdom

Meeting ID: 868 5286 4820

Passcode: 420131

Find your local number: https://us02web.zoom.us/u/kbZVKKEZVq

A YEAR LIKE NO OTHER – Clayhidon Parish Council Annual Report 2021

By Maurice Bendle, chairman.It has been a year like no other year with COVID 19 restrictions and a very generous legacy left to the Parish.

COVID 19

All of our meetings last year were held remotely via Zoom. Once the initial hiccups were sorted these meetings ran fairly smoothly, we have had substantially more meetings this year largely due to the legacy and the ease of attending meetings in our own houses.

JOHN GRISS’S LEGACY

Sadly John passed away in February 2020 and very generously left his entire estate to Clayhidon Parish Council, which comprises of Rose Cottage and approximately 37 acres which includes 4 stocked lakes. This gift proved to be a challenge for us as none of the Councillors have any experience with fishing, thankfully Michael Leigh-Mallory stepped up to the mark, a neighbour of John’s and someone who for many years has worked with John offered to help organise a fishing syndicate and between them are beginning to bring it back to its former glory.  A huge thanks to Mike and his team for all the hard work they have done. Money had to be raised to settle the estate before it could be handed over, although this was the Executor’s responsibility.  We appreciate working with Richard Kallaway to achieve this, numerous items of machinery and a small piece of land were sold.  Much discussion took place at our meetings as to the future use of our new assets and it was recommended that firstly a charity should be set up, so The John Griss Charity was created earlier this year and Nick King was elected as the first Chairman, so suddenly the need for PC meetings was greatly reduced. The estate should be handed over to the Charity in the next few weeks.

NEW COUNCILLOR

Sadly Councillor David Turner resigned from the Council  and in his place we were very pleased to welcome John Kidner

SUPPORTING CHARITIES

Donations were given to the following;-

Parish Hall,

St. Andrews Churchyard,

Mid Devon Mobility,

Blackdown Healthy Living & Activities Centre,

Blackdown Support Group,

Citizen Advice Bureau.

PLANNING

We have had our usual flow of Planning Applications, no slowing up through the restrictions.

ROADS

Another wet winter hasn’t helped the road surfaces, some continue to deteriorate. Work has been done on roads in the Garlandhayes/Wiltown, Half Moon, Middleton Barton areas.  Potholes have been filled, although concerns were raised when tarmac was used when the roads were wet and the potholes full of water! The road from the Parish Hall to Hidewood Farm has now been completed after many years of discussions. Apparently there is to be restructuring at Devon County Council Highways on the way that roads are maintained giving our neighbourhood officer more responsibility and his priority is to get the water off the roads before any major resurfacing work is done, which seems a sound way forward. Ongoing is the road from Palmers to Lilycombe with the water on the road around Deadbeer corners getting particular attention. A positive meeting has already taken place with the adjacent landowners

FOOTPATHS

I would like to thank Richard Brown for his continuing work in maintaining our footpaths, 18.5 miles of them, in a good state. Grants have been received from the Parish Paths Partnership and this money has been used for general maintenance which included a bridge replacement on the Bridge House /Gladhayes footpath.

OTHER ORGANISATIONS

CHARITIES

CLAYHIDON CHARITY – This charity receives its main income from the charity below.

MARY PARSONS GIFT TRUST – This a joint charity with Churchstanton Parish Council.  The charity is in the process of getting the field it owns registered with the Land Registry.  Once this is completed it is hoped that the field can be sold and the trust wound-up with half the proceeds being paid to the existing Clayhidon Charity.

 

BLACKDOWN HILLS PARISH NETWORK, AONB and CONNECTING THE CULM – thanks to Alison Weekes for representing the parish council.

LENGTHSMAN

With Devon County Highways having a shrinking budget more is left for us to do inhouse.  We are very grateful for the work that Chris Houghton does on our roads, drainage and hedge cutting together with the work he does in keeping our paths accessible, thanks Chris.

As I said earlier it has been a year like no other year for us all and I would like to thank all the many volunteers who have stepped up to the mark, helping the vulnerable and shielded members of our community. I would also like to thank my fellow councillors for their commitment to the Parish and it is always encouraging to have parishioners attending our meetings, thank you for making the effort and your input.

And lastly I would like to thank our very able clerk, Donna, for all the work, time and energy she puts in and for keeping us all in line and for making the Chairman’s task so much easier.

Maurice Bendle

Chairman

Is this page useful?