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Clayhidon Parish Council

Council Meeting – 15th March 2023

Clayhidon Parish Council

6th March 2023

To:      All Members of Clayhidon Parish Council

  1. Welcome by Chairman, apologies for absence and introductions
  2. Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

  1. Minutes of Previous meetings to approve minutes of the meeting on 5th December 2022 and 9th January 2023.
  2. Public Participation
  3. Matters Arising

To receive any relevant information

5.1           Taunton Vale Harriers – Update Mr Bendle

5.2           Annual Parish Meeting – discuss and agree time and format.

  1. Planning

To consider the following planning applications:-

6.1           23/00399/HOUSE.  Erection of a side extension to form conservatory and link to bedroom and conversion of garage to bedroom.  The Cottage, Clayhidon.

To note permission approved for:-

6.2          22/00987/LBC.  Listed Building Consent for refurbishment of the existing dwelling, including

conversion of attached barn, and provision of extensions and bat roost within the

adjacent barn (amendments to works approved under 21/00592/LBC).  Troakes Farm, Clayhidon.

6.3           22/02270/FULL.  Change of use of agricultural land to domestic garden and siting of timber chalet for annex/ancillary accommodation.  Sunset, Rosemary Lane.

6.4           22/02379/HOUSE.  Erection of a garden room following removal of existing conservatory.  Ravens, Rosemary Lane.

  1. Finance

7.1        To agree income and expenditure schedule   

  1. Clerk Update

To receive update from Clerk

  1. County Council Report

To note Councillor Radford’s report District Council Report

Update from Councillor Clist/Councillor Bartlett including any updates on enforcement matters.

  1. Highways

To receive any relevant information

To discuss and agree any tasks for parish lengthsman

  1. Footpaths

To receive any relevant information.

  1. Connecting The Culm

To receive any relevant information.

  1. Blackdown Hills Parish Network

To receive any relevant information.

  1. Clayhidon Charity, Mary Parsons Gift Trust, Mary Waldron & John Griss Charity

To receive any relevant information.

15.1         Mary Waldron Trust – to consider request for additional trustee

  1. Correspondence

16.1         to note thank you letter from St Andrews.

16.2         to consider letter from Mr Fisher with regard to the church.

  1. King’s Coronation events

To receive any relevant information.

17.1 to consider making a donation towards the planned events.

  1. Items raised by Chairman
  2. Items raised by Councillors
  3. Date of the Next Council Meeting – Annual Parish Meeting at 7.30pm Monday 17th April, Parish Hall.

followed by monthly council meeting.

 FINANCE

 INCOME

 

1. 40.59 Interest, Unity
2. 50.00 Half Moon, Rent The Pound

 EXPENDITURE

No £ Payee Reason
1.      171.00 Parish Hall Room hire
2.      945.00 C Houghton Highways work
3.      18.00 Unity Bank charges
4. 323.00 Savills UK Church field, rent
5. 21.00 D Evans Reimbursement, events notice fee (Coronation)
6. 75.00 Bridport Radio Website hosting

 1-3 already paid – to be ratified

BANK RECONCILIATION

 

Account £
Unity Trust T1 100.00
Unity Trust Deposit 9,868.51
Total 9,968.51

Clayhidon Parish Council Meeting

 Held at Parish Hall, Clayhidon, at 7.30pm on Wednesday 15th March 2023

Subject Action
1.            Present  

Mr R Drew (Vice Chair), Mr M Bendle, Mr J Blackmore, Mr R Brown, Mr J Kidner, Mrs D Evans (Parish Clerk), and District Councillor S Clist.

Apologies Mrs A Weekes (Chair) and Mr N King

  
2.            Declarations of Interest 

Agenda item 6.1 – Mr Blackmore has a personal interest as he owns land adjoining the application site.

Agenda item 6.1 – Mr Brown has a personal interest as he is a neighbour.
3.            Minutes of meeting 

PROPOSAL:  The council minutes of the meetings of 5th December and 9th January are approved.

PROPOSED:  Mr Brown

SECONDED:  Mr Bendle

DECISION: passed (all in favour)
4.            Public Participation 

Nothing to report.
5.            Matters Arising 

5.1      Taunton Vale Harriers – Mr Bendle will ask the hunt to inform local landowners when they are in the area.

5.2      Annual Parish Meeting – will be held at 7.30pm on Monday 17th April.  The monthly parish council meeting will follow immediately afterwards at 7.45pm.

  

MB
6.           Planning 

6.1       23/00399/HOUSE.  Erection of a side extension to form conservatory and link to bedroom and conversion of garage to bedroom.  The Cottage, Clayhidon.

PROPOSAL:  The council is content with the application.

PROPOSED:   Mr Blackmore

SECONDED:   Mr Brown

DECISION: passed (all in favour)

Permission granted noted for:-

6.2       22/00987/LBC.  Listed Building Consent for refurbishment of the existing dwelling, including

conversion of attached barn, and provision of extensions and bat roost within the

adjacent barn (amendments to works approved under 21/00592/LBC).  Troakes Farm, Clayhidon.

6.3       22/02270/FULL.  Change of use of agricultural land to domestic garden and siting of timber chalet for annex/ancillary accommodation.  Sunset, Rosemary Lane.

6.4       22/02379/HOUSE.  Erection of a garden room following removal of existing conservatory.  Ravens, Rosemary Lane.

  
7.             Finance 

7.1       Income and expenditure

INCOME

1. 40.59 Interest, Unity
2. 50.00 Half Moon, rent, The Pound
3. 150.00 Rent for church field

 EXPENDITURE  

No £ Payee Reason
1.      171.00 Parish Hall Room hire
2.      945.00 C Houghton Highways work
3.      18.00 Unity Bank charges
4. 323.00 Savills UK Church field, rent
5. 21.00 D Evans Reimbursement, events notice fee (Coronation)
6. 75.00 Bridport Radio Website hosting
7. 409.50 C Houghton Lengthsman

1-3 already paid

BANK RECONCILIATION

Account £
Unity Trust T1 100.00
Unity Trust Deposit 9,609.01
Total 9,709.01

 PROPOSAL:  The expenditure is agreed and the above cheques/payments are paid/agreed.

PROPOSED:   Mr Blackmore

SECONDED:   Mr Drew

DECISION: passed (all in favour)

  
8.             Clerk Update 

The clerk reminded councillors of the upcoming election and handed out nomination packs.  These need to be handed to MDDC between 20th March and 4th April.  She also reminded everyone that they need to bring photo ID to vote.

  
9.             County Council Report 

Councillor Radford sent the following report:-

Cabinet has proposed a 10.5 per cent increase in budget to fund vital services for the most vulnerable children and adults, as well as more cash to tackle potholes.  There will be increases of 18.4 per cent in spending on children’s services and 8.8 per cent on adult services to keep up with a rocketing rise in demand.  Since the target budget was set last month, we have allocated an extra £2 million to tackle the increase in potholes caused by this winter’s icy spells and torrential rainfall.  “We fully recognise the strain that household budgets are under with soaring inflation and big rises in the cost of living,” said Councillor Hart. “But we must look after the young, the old and the vulnerable and they account for some 79 per cent of this budget.”  “It has been a very difficult budget to deliver but we’ve asked how can we make council taxpayers’ money work better for them and cut wastage in the system, and the savings strategies are tough but realistic.”  The budget has been finalised by the full council on 16th Feb, we will all be getting our Council Tax bills in the next couple of weeks from MDDC.

Sorry I have given you a lot of figures, but County do deal with large amounts of money, and needs to be taken in context.

The Adult Social Services Budget is £336m per year and the Children and Young People Budget is £233m per year, these are all mandatory, we have to supply the service.

The underlying forecast position for Integrated Adult Social Care services at month 10 is an overspend of £7.8 million, a deterioration of £765,000 from the month 8 position. The forecast overspend continues to be driven by risk around delivery of planned savings which form part of this year’s budget and a worsening position in Older People service budgets, particularly within residential and nursing care and personal care.

The reported position assumes that of the £18.2 million budgeted savings and additional income, £12.3 million will be achieved by year end, including £8 million one off additional income agreed with health partners. As at month 10, £12 million has been delivered with a further £350,000 due to be delivered before the end of March.

Children and Young People’s Futures is forecasting an overspend of £19.5 million and an overspend of £41.1 million on Special Education Needs and Disabilities (SEND).  The underlying forecast position for Children and Young People’s Futures services at month 10 is an overspend of £23 million.   The month 10 position assumes that of the £11.7 million of planned budget savings £3.8 million is deliverable (the £7.9 million of savings considered undeliverable contributes to the forecast overspend).

The rest of the overspend forecast continues to be driven by volume and cost pressures relating to placements for children in care and cost pressures within School Transport.

Children’s Social Care is now forecasting to overspend by £12.3 million by year end, an increase of £805,000 versus month 8.

Latest figures show that the recycling rate for the district has risen to 56.56%, compared to 52.02% during the same period in 2021/22.  The major contributor to the change has been food waste. More food waste has been stored correctly in food caddies instead of with non-recyclable waste meaning the amount of food waste collected has increased by 6.81%. On top of this, the amount of household non-recyclable waste has decreased by 14.46% meaning the total waste the Council collects has decreased.

Highways for maintenance of Devon roads had gradually fallen from around £35 million in 2012/13 to approximately £25 million in 2022/23. Coupled with inflationary change, in particular the rapid increase in inflation seen in 2022/23, this meant that the maintenance budget had halved in real terms compared to a decade ago. This also has the knock-on impact of forcing change in priorities with safety taking higher consideration and proactive works being stopped, leading to rapid deterioration of roads.

  
10.          District Council Report 

Councillor Clist reported that:-

MDDC will be holding a Jobs Fair at the Pannier Market in Tiverton on Wednesday 22 March 2023 between 10am and 1pm to meet local businesses and hear about the career opportunities they have.

Multi-million pound decarbonisation works will soon be completed at Mid Devon leisure centres.  The improvements will see a substantial reduction in gas-fuel use at the Exe Valley and Lords Meadow leisure centres.

The Government is consulting on proposed changes to the National Planning Policy Framework.  The topics of the consultation include: – 5-year housing supply, 106 monies funding NHS, an increase in community engagement.

  
11.          Highways 

11.1     Clerk was instructed to ask Highways if they will let us know when they are visiting the parish so that a member of the pc may join the site visit.

11.2     The white lines at Clayhidon Cross have faded away and this is now a safety issue.  Clerk to report.

11.3     One pothole outside Palmers Farm was filled in but one adjacent to it was left – even thought it had been marked with white paint.  Clerk to advise.

   

Clerk

 

Clerk
12.          Footpaths 

Mr Brown has completed the footpaths surveys and returned it to DCC.

  
13.          Connecting the Culm 

Nothing to report.

  
14.          Blackdown Hills Parish Network 

Nothing to report.

  
15.          Charity Update 

15.1     The Mary Parsons Gift Trust has sold the field it owned.  The Clayhidon Charity trustees are hoping to receive its 50% share and reinvest it into the Clayhidon Charity.

15.2     Mary Waldron Trust is looking for a new trustee.  The pc will await the election results in May to see if any councillor might want to volunteer.

  
16.          Correspondence 

16.1    Thank you letter noted from St Andrews.

16.2     Letter from Mr Fisher with regard to funding church.  Clerk to respond, informing him that parish councils are unable to fund churches.

   

 

Clerk
17.          King’s Coronation Events 

PROPOSAL:  The council makes a grant of £750 towards the events.

PROPOSED:   Mr Blackmore

SECONDED:   Mr Brown

DECISION: passed (all in favour)

  
18.          Items raised by Chairman 

Nothing to report.

  
19.          Items raised by Councillors 

Nothing to report.

  
20.          Date of next meeting 

Annual Parish Meeting Monday 17th April at 7.30pm, followed by monthly parish council meeting at 7.45pm.

  

Committees

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