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Clayhidon Parish Council

Council Meeting – 15th February 2022

  1. AGENDA

A meeting of Clayhidon Parish Council will be held at the Parish Hall on Tuesday 15th February at 7.30pm.  The meeting is open to the press and the public.

AGENDA

 

  1. Welcome by Chairman, apologies for absence and introductions
  2. Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

  1. Minutes of Previous meetings to approve minutes of 13th December and 10th January meetings.
  2. Public Participation
  3. Matters Arising

5.1           Repainting Clayhidon Sign – update Mr Blackmore

5.2           ‘No HGV’ sign, Black Lane – update Mr Blackmore/Mr King

  1. Planning

To consider the following applications:-

6.1           22/00177/HOUSE.  Erection of a carport with home office above.  The Cottage,  Clayhidon.

To note approval for:-

6.2           21/00239/FULL.  Change of use of redundant agricultural building to dwelling (Revised Scheme) and erection of 1 outbuilding.  Barpark, Clayhidon.

6.3           21/01857/FULL.  Erection of replacement guest house (use Class C1) following demolition of

agricultural building.  Foxhayes, Clayhidon.

6.4           21/01265/HOUSE.  Erection of a garage/workshop following demolition of existing garage. Lavender House, Clayhidon.

6.5           21/01476/FULL.  Conversion of a barn to holiday let with kitchen extension.  Crockers Farm, Hemyock.

6.6           21/01479/LBC.  Listed Building Consent for the conversion of a barn to holiday let with kitchen extension.  Crockers Farm, Hemyock

6.7           21/02332/FULL.  Conversion of an agricultural barn to a dwelling with formation of access track.  Palmers Farm, Clayhidon.

  1. Finance

7.1        To agree income and expenditure schedule   

7.2        Consider a grant request from Churches Housing Action Team (Mid Devon) Ltd.

  1. Clerk Update

To receive update from Clerk

8.1         HSBC – charges

  1. County Council Report

To note Councillor Radford’s report.

  1. District Council Report

Update from Councillor Clist/Councillor Bartlett

  1. Highways

To receive any relevant information

To discuss and agree any tasks for parish lengthsman

  1. Footpaths

To receive any relevant information.

  1. Annual Parish Meeting 11th April @ 7.30pm

To agree format and speakers etc.

  1. Queen’s Platinum Jubilee

To receive any relevant information

  1. Connecting The Culm

To receive any relevant information.

  1. Blackdown Hills Parish Network

To receive any relevant information.

  1. Clayhidon Charity, Mary Parsons Gift Trust & John Griss Charity

To receive any relevant information.

  1. Correspondence
  2. Items raised by Chairman
  3. Items raised by Councillors
  4. Date of the Next Council Meeting – Planning meeting on Monday 14th March 2022 (if required) or full council meeting & Annual Parish Meeting on Monday 11th April February 2022 at 7.30pm Parish Hall

 

 

FINANCE

INCOME

No £
1. 445.99 DCC, Highways grant (litter picking and fencing work)

 

 

 

EXPENDITURE

 

No £ Payee Reason
1. 517.00 C Houghton Wiltown sign, repair work (grant received)
2. 18.00 HSBC Bank charges
3. 336.00 D Evans Reimbursement, litter picking equipment (grant received)

 

 

 

 

 

 

BANK RECONCILIATION                                                                      

Account £
Community a/c 8,100.10
Business Manager 5,857.87
Total 13,957.97
Subject Action
1.            Present  Mr M Bendle (Chair), Mr J Blackmore, Mr R Drew (Vice Chair), Mr J Kidner, Mr N King, Mrs A Weekes, District Councillor S Clist, Mrs D Evans (Parish Clerk) and members of the public. Apologies Mr R Brown (accepted and approved), County Councillor R Radford  
2.            Declarations of Interest Agenda item 6.1 – Mr Blackmore declared a personal interest as he owns land adjoining the applicant.
3.            Minutes from previous meetings PROPOSAL:  The council minutes of the meetings of 13th December and 10th January are approved. PROPOSED:  Mr Kidner SECONDED:  Mr Blackmore

DECISION: passed (all in favour)
4.            Public Participation Nothing to report.
5.            Matters Arising 5.1       Clayhidon sign – the old sign has been repainted and reinstalled.  The pc thanks Mrs Holbeche for repainting it.  The new sign for the other end of the road has been ordered. 5.2       ‘No HGVs’ signs at the top of Black Lane – it was agreed not to erect a sign at this time.  This will be reviewed.
6.          Planning The following application was considered:- 6.1        22/00177/HOUSE.  Erection of a carport with home office above.  The Cottage, Clayhidon. PROPOSAL:  The pc is content with the application.

PROPOSED:   Mr Blackmore

SECONDED:   Mr King

DECISION: passed (all in favour)

Approval noted for :-

6.2        21/00239/FULL.  Change of use of redundant agricultural building to dwelling (Revised Scheme) and erection of 1 outbuilding.  Barpark, Clayhidon.

6.3        21/01857/FULL.  Erection of replacement guest house (use Class C1) following demolition of agricultural building.  Foxhayes, Clayhidon.

6.4        21/01265/HOUSE.  Erection of a garage/workshop following demolition of existing garage. Lavender House, Clayhidon.

6.5        21/01476/FULL.  Conversion of a barn to holiday let with kitchen extension.  Crockers Farm, Hemyock.

6.6        21/01479/LBC.  Listed Building Consent for the conversion of a barn to holiday let with kitchen extension.  Crockers Farm, Hemyock

6.7        21/02332/FULL.  Conversion of an agricultural barn to a dwelling with formation of access track.  Palmers Farm, Clayhidon.

  
7.     Finance 7.1  Income, expenditure & bank reconciliation FINANCE INCOME

No £
1. 445.99 DCC, Highways grant (litter picking and fencing work)

 

 

 

EXPENDITURE

No £ Payee Reason
1. 517.00 C Houghton Wiltown sign, repair work (grant received)
2. 18.00 HSBC Bank charges
3. 336.00 D Evans Reimbursement, litter picking equipment (grant received)

 

BANK RECONCILIATION

Account £
Community a/c 8,100.10
Business Manager 5,857.87
Total 13,957.97

 

PROPOSAL:  The income is agreed and the above cheques/payments are paid/agreed.

PROPOSED:   Mr King

SECONDED:   Mr Blackmore

DECISION: passed (all in favour)

 

7.2       Mid Devon Churches Action Team

PROPOSAL:    the pc makes a donation of £100.

PROPOSED:   Mr Blackmore

SECONDED:   Mr Drew

DECISION: passed (all in favour)

  
8.         Clerk Update Nothing to report.
9.        County Council Report Councillor Radford circulated the following report before the meeting:- This time of year DCC is preparing its budget for April 2022/23.  I have set out some of the budgets/issues we have had to grapple with.

 

The draft budget complies with the targets set by Cabinet on 8th December which total £629.4 million. The total includes funding for budget pressures of £87.4 million that mainly relates to additional expenditure to allow for service growth to cater for demographic changes such as increased children and adult service users and unavoidable cost pressures. Savings and income initiatives of £38.7 million are required to set a balanced budget.

 

The table below shows the 2022/23 Budget Targets by service area.

 

Adult Care & Health             £312.928m  increase of 10.5%

Children Services                 £17.112m       “          “    10.8%

Communities, Public Health £41.243m       “          “      2.4%

Corporate Services              £41.793m      “          “       1.9%

Highways Infrastructure       £57.324m      “         “        0.4%

 

Totals for this year’s budget  £629.362m  increase of 8.4%   

 

We will see an increase in our Council Tax

 

Devon Elevation Fund

New Funding – Devon Elevation Fund to be launched in January 2022

There will be a new funding opportunity for businesses and community organisations across Devon starting in January 2022.

The Devon Elevation Fund, being part of the Community Renewal Fund, will provide grants of between £2,500 and £25,000 for projects that help businesses and community organisations to do any of the following:

·  Respond to the different trading environment resulting from COVID-19

·  Plan for future growth and development

·  Develop new products and services

·  Improve infrastructure

·  Assess the feasibility of future initiatives

The funding is mostly revenue, to buy in help, advice and expertise to achieve these objectives, and there may be an opportunity to include small items of equipment in support of this.  This funding cannot be used to pay for your own staff time or for your running costs.  For grants above £5,000 you will also need to make a contribution to the costs of the project.  Details of this new fund will be available from January 2022.

To benefit from this opportunity, you will have to be quick as the money must all be spent by June 2022.

NOTE: THE DEVON ELEVATION FUND IS PART OF THE COMMUNITY RENEWAL FUND, MANAGED BY THE DEPARTMENT FOR LEVELLING UP, HOUSING AND COMMUNITIES AND DELIVERED LOCALLY BY DEVON COUNTY COUNCIL AND  NORTH DEVON +, BUSINESS INFORMATION POINT AND THE DIVERSE REGENERATION COMPANY CIC.

 

Devon County Council (DCC) has a large road network of nearly 8000 miles, 7000 miles of which is rural. Over 6000 miles of the rural network are comprised of the more minor C-Class (C) and Unclassified (UC) roads. Within DCC more road deaths, serious injuries and slight injuries occur on our rural roads than on our urban routes.

 

4610 or 63% of injuries occurred on our rural roads compared to 2694 or 37% on our urban routes. Furthermore, 1,108 fatal & serious (approx. 70%) accidents occurred on rural roads compared to 528 (approx. 30%) on the urban areas. The highest proportion of rural road injuries occurred on our A-Road network.

 

DCC’s A-Roads only comprise a small proportion of our total rural road network length, but it should be noted that our A-Road routes carry significantly higher volumes of vehicular traffic. (80% of traffic use 20% of roads)

The urban roads generally carry higher traffic flows with a larger number of vulnerable road users such as pedestrian and cyclists.

 

Another indicator for the condition of the road network is the number of recorded potholes. In general, the number of potholes recorded each month in 2021 has been below the five-year average. In addition to the general improvement in the condition of the network discussed above the relatively benign weather throughout autumn and the start of winter has been a benefit. The above average figures recorded for June and August were due to the wet weather experienced in May and June and the reprogramming of annual inspections to the summer months.

 

The gully cleaning gangs are slightly behind programme but are confident of addressing this gap by dedicating some ‘hand clean’ gangs to some problem areas and increasing resources if necessary.

The start to the winter season has been relatively quiet with below average levels of salt spread in both November and December. The forecast for the start of 2022 is indicating milder, damper conditions. The risk of a short, sharp winter event has not been discounted.

 

Clerk to contact Councillor Radford and inform him the pc is not in favour of any budget cut to Highways.

 

Mr King suggested DCC might want to consider purchasing a new JCB potholer.
10.      District Council Report Councillor Clist reported that:- MDDC is balancing budgets.  There are two public consultations open: a boundaries review and the Plan Mid Devon to 2043.

The policy development group for homes has proposed to full council that council house rent is increased by 4.1%, although Councillor Clist voted against this motion.
11.      Highways Mr Bendle will liaise with Dan Wood (DCC Highways) about the latest ditch clearance, particularly with reference to the spoil being dumped on private land. Clerk was asked to report to Somerset County Council the deep hole in the concrete in the ford at Hidewood Lane.  

 
12.      Footpaths Nothing to report.
13.      Annual Parish Meeting It was agreed to have the annual parish meeting before the council meeting on 11th April.  Later in the year (possibly the 4th July) councillors will consider a separate open meeting with a ‘green’ theme.  Clerk to enquire if Jason Ball, MDDC climate change officer, is available for a presentation.  Mrs Weekes will approach the Connecting the Culm project team.  Mr King will liaise with his partner, Jen, about a presentation.  
14.      Queen’s Platinum Jubilee A working group has been set up to look at possible events for the Queen’s platinum jubilee celebrations. PROPOSAL:  The pc makes £1,000 available towards the celebrations. PROPOSED:   Mr King

SECONDED:   Mr Blackmore

DECISION: passed (all in favour)

 

The clerk was asked to obtain more information with regard to the National Association of Civic Officers (NACO) Tree Planting Day on 11th March.

  

 

 

 

Clerk
15.      Connecting the Culm Nothing to report.
16.      Blackdown Hills Parish Network Nothing to report.
17.      Clayhidon Charity, Mary Parsons Gift Trust and The John Griss Charity Nothing to report.
18.       Correspondence 18.1    Email from parishioner about ditch maintenance.  Clerk asked to inform parishioner that the pc had done as much as it could and whilst it sympathised with the situation, the issues were outside the remit of the council.  Clerk to forward copy email to County Councillor Ray Radford to ask for assistance. Clerk
19.      Items raised by Chairman Nothing to report.  
20.      Items raised by Councillors. 20.1    Litter Pick – Mrs Weekes will arrange a litter pick for the spring. AW
21.       Date of next meeting Planning meeting on Monday 14th March 2022 (if required) or full council meeting & Annual Parish Meeting on Monday 11th April February 2022 at 7.30pm Parish Hall  

Committees

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