Clayhidon Parish Council

Council Meeting – 14th August 2023

Clayhidon Parish Council Meeting

Held at Parish Hall, Clayhidon, at 7.30pm on Monday 14 August 2023

Subject	Action
1. Welcome by Chairman, apologies for absence and introductions: Mrs Weekes (Chair) welcomed those present to the meeting. Present: Mrs A Weekes (Chair), Mr R Drew (Vice Chair), Mr J Blackmore, Mr J Kidner, Mr N King, Mr L Saunders, Mrs S McGeever (Temporary Parish Clerk), and District Councillor Simon Clist Apologies: Mr M Bendle and Councillor Radford (DCC)
2. Declarations of Interest None
3. Minutes of meeting It was noted that there were a number of errors on the council minutes of the meeting of 12 June 2023 and Mr Saunders undertook to amend them as follows: Remove Mrs Evans from the list of those present and list in apologies. Correct the date of the minutes approved at the meeting. Correct the name of the Mary Parsons Gift charity.It was RESOLVED that with these changes, the minutes could be approved and signed by the Chairman.	LS/AW and Clerk
4. Public Participation Members of the public spoke on the following:Planning application 23/01058/FULL noting it was a non-designated heritage asset and that the applicant had worked closely the planning department to meet the conservation officer’s recommendations. The front of the building would retain its traditional stone features whilst contrasting materials would be used to identify the extension. The applicant hoped that the Parish Council would support restoring the residence.The John Griss charity which was looking to restore Rose Cottage and provide affordable homes for residents of Clayhidon whilst meeting its charitable obligations. Drains blocked at Graddage Farm.
5. Matters Arising There were no matters brought forward from the previous meeting.
6. Planning 6.1 To consider the following planning applications: 23/01058/FULL Proposal: Restoration and erection of extension to Trood’s Cottage and erection of garden shed Location: Land and Buildings at NGR 318115 111253 Trood’s Cottage Clayhidon Site Vicinity Grid Ref: 318115 / 111253 Parish: Clayhidon 15The Parish Council had received an extension to 15 August 2023 to allow the application to be discussed at a meeting. The Parish Council RESOLVED that it had no objection to the application which sought to restore a historic building and provide an additional residence in the village.23/01194/LBC Proposal: Listed Building Consent for demolition of single storey extension, alterations to the fenestration on all elevations, and internal alterations to the ground and first floor layout Location: Gollick Park Battle Street Clayhidon Site Vicinity Grid Ref: 316405 / 114939 Parish: Clayhidon 15 The Parish Council RESOLVED that it had no objection to the application which sought to modernize an existing listed building in line with all authority requirements and meeting the needs of the conservation officer. Public consultation on a Meeting Housing Needs Supplementary Planning Document The Parish Council supported the need for affordable housing and social rent in Mid Devon. Such development should take place within the curtilage of villages providing the necessary amenities for sustainability. This posed a problem for villages such as Clayhidon that had unsustainable village status but wished to provide homes for those who had grown up in the village. 6.2 To note permission approved for:- 23/00810/HOUSE – APPROVED Proposal: Erection of single storey rear extension with roof terrace following demolition of existing conservatory and solar panels on front elevation Location: The Sherriffs Smeatharpe Honiton Devon 22/01616/HRN – APPROVED Proposal: Hedgerow Removal Notification for the removal of 10m of hedgerow Location: Land at NGR 316310 113301 Clayhidon Devon The Parish Council RESOLVED to ask MDDC for an explanation as to why the removal of the hedgerow had been approved.	Clerk Clerk Clerk
7. Finance 7.1. Income and expenditure Given the changeover in Clerk limited financial information was available for this meeting. It was noted that the Unity Trust Bank current account on 30/6/23 held £16610.87 and that The Clayhidon Charity held amounts of £695.03 and £507.35. No income had been received and a payment of £557.76 had been made on 17/7/23. No invoices for payment had been presented. It was RESOLVED that Mr Lee Saunders would be added as a signatory to the Unity Trust Bank and that Mrs McGeever would be given access to the online banking so that payments could be set up. 7.2. Re-imbursement of the temporary clerk It was RESOLVED that the temporary clerk would be re-imbursed at the same hourly rate as Mrs Evans and expenses paid. It was believed that the work involved approximately 2 hours per week. Clerk to record hours. 7.3. External audit It was noted that an exemption certificate had been sent to the external auditor. The accounts were audited by S Aldworth.	Clerk
8. Clerk Update Mrs McGeever introduced herself to the Parish Council members and advised she was stepping in temporary clerk and that she was currently clerk for Halberton and Sampford Peverell Parish Councils and was also helping out Hemyock.
9. County Council Report Councillor Radford had provided a written report.It was hoped he would attend the next meeting.
10. District Council Report Councillor Clist advised that Mid Devon were in their second round of meetings and he would be able to give an update in September.Mid Devon was moving forward and had been awarded three awards as well as receiving grant funding.
11. Highways Chris Hougton had been undertaking pothole repairs around the parish.The Highways Maintenance Team had provided 56 tubs of tarmac in 2022/23 and the Clerk would contact them to see if additional tarmac could be delivered. Grant funding could also be obtained for equipment if needed.	Clerk
12. Clayhidon Charity, Mary Parsons, Mary Waldon & John Griss Charity 13.1. Mary Waldon Nothing to report 13.2. Mary Parsons It was RESOLVED that the Parish Council would look to obtain a copy of the governing document and to contact Churchstanton Parish Council to set up a meeting. It was noted that the sale of the land was not recorded on the 2022 accounts lodged with the Charity Commission. 13.3. John Griss Charity A separate meeting would take place following the Parish Council meeting.
13. Correspondence None
14. Items to be raised by the Chairman The Chairman advised that she had received a USB disc from Mrs Evans together with a number of boxes of historical documents. It was RESOLVED that each councillor would take a box and look through the contents as there may be information relating to the charities. Following this activity, the documents would be lodged with Devon Heritage Centre.
15. Items raised by the Councillors None
16. Date of next meeting The date of the next meeting would be 9 October 2023 unless planning applications needed to be reviewed in which case there would be a meeting on 11 September.

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