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Clayhidon Parish Council

Council Meeting – 12th June 2023

Clayhidon Parish Council

A meeting of Clayhidon Parish Council will be held at the Parish Hall on Monday 12th June at 7.30pm.  The meeting is open to the press and the public.  

  1. Welcome by Chairman, apologies for absence and introductions
  2. Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

  1. Minutes of Previous meetings to approve minutes of the meeting on 15th May 2023.
  2. Public Participation
  3. Matters Arising

To receive any relevant information

  1. Planning

To consider the following planning applications:-

6.1           23/00810/HOUSE.  Erection of single storey rear extension with roof terrace following demolition of existing conservatory and solar panels on front elevation.  The Sherriffs, Smeatharpe.

To note permission approved for:-

6.2           23/00488/CLU.  Certificate of lawfulness to establish the lawful commencement of

development of conversion of barn to dwelling and construction of new vehicular access as approved by planning permission 18/01284/FULL.  Middleton Mill Farm, Clayhidon.

6.3           23/00344/HOUSE.   Erection of a side extension.  Jacks House, Luppitt.

6.4           23/00566/PNAG.  Prior notification for the erection of an agricultural storage building.  Honey Hill Farm, Clayhidon.

  1. Finance

7.1        To agree income and expenditure schedule   

  1. Clerk Update

To receive update from Clerk

  1. Code of Conduct to adopt revised code.
  2. County Council Report

To note Councillor Radford’s report

  1. District Council Report from Councillor Clist
  2. Highways

To receive any relevant information

To discuss and agree any tasks for parish lengthsman

  1. Footpaths

To receive any relevant information.

12.1         to note new footpaths representative, Phil West.

  1. Connecting The Culm

To receive any relevant information.

  1. Blackdown Hills Parish Network

To receive any relevant information.

  1. Clayhidon Charity, Mary Parsons Gift Trust, Mary Waldron & John Griss Charity

To receive any relevant information.

15.1 to note new trustee appointed to Mary Waldron, Simon Clist

  1. Correspondence

To receive any relevant information.

  1. Items raised by Chairman
  2. Items raised by Councillors
  3. Date of the Next Council Meeting – Monday 10th July (Planning meeting if required) or Monday 14th August at 7.30pm, Parish Hall

  FINANCE 

INCOME 

1. 126.00 DCC, Highways grant
2. 500.00 DCC, P3 grant

 BANK RECONCILIATION 

Account £
Unity Trust T1 100.00
Unity Trust Deposit 17,811.44
Total 17,911.44

Clayhidon Parish Council Meeting

 Held at Parish Hall, Clayhidon, at 7.45pm on Monday 12th June 2023

Subject Action
1.            Present  

Mrs A Weekes (Chair), Mr R Drew (Vice Chair), Mr M Bendle, Mr J Blackmore, Mr J Kidner, Mr N King, Mr L Saunders, Mrs D Evans (Parish Clerk), and District Councillor Simon Clist

Apologies  Mrs D Evans (Parish Clerk)
2.            Declarations of Interest 

·         None
3.            Minutes of meeting 

PROPOSAL:  The council minutes of the meeting of 17th April are approved.

PROPOSED:  Mr King

SECONDED:  Mr Kidner

DECISION: passed (all in favour)
4.             Public Participation 

No Members of the public present
5.             Matters Arising 

See Highways for the points discussed regarding Chris report.
6.             Planning        To consider the following planning applications:- 

4.1           23/00810/HOUSE.  Erection of single storey rear extension with roof terrace following demolition of existing conservatory and solar panels on front elevation.  The Sherriffs, Smeatharpe.

Comments – No comments were made by the Parish council

To note permission approved for:-

4.2           23/00488/CLU.  Certificate of lawfulness to establish the lawful commencement of

development of conversion of barn to dwelling and construction of new vehicular access as approved by planning permission 18/01284/FULL.  Middleton Mill Farm, Clayhidon.

4.3           23/00344/HOUSE.   Erection of a side extension.  Jacks House, Luppitt.

4.4           23/00566/PNAG.  Prior notification for the erection of an agricultural storage building.  Honey Hill Farm, Clayhidon.
7.             Finance 

7.1       Income and expenditure

 

EXPENDITURE  

Income

DCC, Highways Grant £126.00

DCC, P3 Grant £500.00

Expenditure

Chris Houghton Pot hole repairs12/062023 Invoice £760.00

Chris Houghton Foot Path maintenance           £58.50

 

 

 

PROPOSAL:  The expenditure is agreed and the above cheques/payments are paid/agreed.

PROPOSED:   Mr Blackmore

SECONDED:   Mr King

DECISION: passed (all in favour)
8.             Clerk Update 

No Clerk update at this time
9.             Code of Conduct to adopt 

Agreed to adopt the code of conduct

Proposed Jamie Blackmore

Seconded Alison Weekes

DECISION: passed (all in favour)
10.          County Council Report 

No update received from  Ray Radford, Parish council will make a request that he attends the next Parish council to make his report,
11.          District Council Report 

At the election Simon List and Natasha Bradshaw were elected as councillors for the Upper Culm district of mid devon

 

Discussion proceeded regarding updates from the enforcement officers, Simon informed the Parish council that he did not receive updates on individual cases and that recently one of the officers had decided to move on.
12.          Highways 

12.1 No report has been received relating highways and no updates have been received post the meeting that Jamie Blackmore, John Kidner and Maurice Bendle had with highways and touring around the parish.

12.2The Parish council will invite Radford to attend the next Parish council meeting for a discussion on the highways issues that Parish has.

12.3 Invite Chris to the next Parish council to discuss his report on the repairs and the performance of the materials used, also request that he formally invoices the Parish for this work.

 

 

 
14.          Connecting the Culm 

No updates at this time
15.          Blackdown Parish Network 

Information relating to how to apply for Grants is available from Natasha Bradshaw
16.          Clayhidon Charity, Mary Parsons, Mary Waldon & John Griss Charity 

16.1. Meeting relating to the sale of the Land from the Mary Waldon Trust did not take place of no members of the charity was available and will now not take place until the Autumn.

16.2. It was agreed that contact will be made with the Churchstanton Parish council to understand the position with the charity.
17.          Correspondences 

None

   

Clerk

RD
18.          Items to be raised by the Chairman 

None
17.          Items raised by the Council 

None
22.          Date of next meeting 

Monday 10th July at 7.30pm, Parish Hall.

Committees

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