Council Meeting – 10th January 2022

A meeting of Clayhidon Parish Council is to be held at the parish hall on Monday 10th January 2022. The meeting is open to the press and the public.

Agenda

1. Welcome by Chairman, apologies for absence and introductions
2. Declarations of Interest/Dispensations
   To receive any declarations of interest relating to business to be conducted at this meeting and
   To consider any dispensation requests and confirm any relevant dispensations.
   • Agenda item 4.1 – Mr Blackmore has a pecuniary interest as he is the applicant. He will leave the meeting when the matter is discussed.
3. Public Participation
4. Planning
   To consider the following applications:-
   4.1 21/02332/FULL. Conversion of an agricultural barn to a dwelling with formation of access track. Palmers Farm, Clayhidon.
   4.2 21/01284/HOUSE. Erection of a two storey extension. Old Ridgewood Farm, Clayhidon.
   4.3 21/02576/HOUSE. Erection of garage/carport following demolition of existing barn. Keitch Harbour, Clayhidon.
5. Finance
   5.1 To agree income and expenditure schedule
6. Items raised by Chairman
7. Items raised by Councillors
8. Date of the Next Council Meeting – Monday 14th February 2022 at 7.30pm Parish Hall

A meeting of Clayhidon Parish Council is to be held at the Parish Hall on Monday 10th January 2022 at 7.30pm. The meeting is open to the press and the public.

FINANCE
INCOME
No £

1. .15 Interest, HSBC

EXPENDITURE
No £ Payee Reason

1. 539.50 D Evans Wages and expenses (Oct-Dec)
2. 124.20 HMRC PAYE
3. 8.00 HSBC Bank charge

BANK RECONCILIATION
Account £
Community a/c 8,627.11
Business Manager 5,857.87
Total 14,484.98

All COVID-19 Guidelines must be adhered to:
• Masks must be worn on entry to the building and at all times.
• Please use the hand sanitiser on arrival.
• Please scan the QR code or sign in for Track and Trace.
• Please do not attend if you have any recognised Covid-19 symptoms
• The Clerk will not provide any papers – the agenda is available electronically and individuals that wish to refer to the agenda must do so via their own device or bring their own printed copy which must be taken away by the individual at the end of the meeting.
• Do not share items such as devices or pens.
• Attendees should maintain a degree of social distancing where practical including seating arrangements.

Clayhidon Parish Council Meeting. Held at the Parish Hall, Clayhidon at 7.30pm on Monday 12th January 2022

Subject Action

1. Present
   Mr M Bendle (chair), Mr R Drew (Vice Chair), Mr J Blackmore, Mr R Brown, Mr J Kidner, Mr N King, Mrs A Weekes, Mrs D Evans (Parish Clerk), District Councillor S Clist and 1 member of the public.
2. Declarations of Interest
   Agenda item 4.1 – Mr Blackmore declared a pecuniary interest as he is the applicant. He will leave the room when this item is discussed.
3. Public Participation
   Nothing to report.
4. Planning
   Planning application considered for:-
   Mr Blackmore left the meeting
   4.1 21/02332/FULL. Conversion of an agricultural barn to a dwelling with formation of access track. Palmers Farm, Clayhidon.
   PROPOSAL: The council is content with the application.
   PROPOSED: Mr Kidner
   SECONDED: Mrs Weekes
   DECISION: passed (all in favour).
   Mr Blackmore returned to the meeting
   4.2 21/01284/HOUSE. Erection of a two-storey extension. Old Ridgewood Farm, Clayhidon.
   PROPOSAL: The council is content with the application.
   PROPOSED: Mr King
   SECONDED: Mr Brown
   DECISION: passed (all in favour).
   4.3 21/02576/HOUSE. Erection of garage/carport following demolition of existing barn. Keitch Harbour, Clayhidon.
   PROPOSAL: The council is content with the application.
   PROPOSED: Mr Brown
   SECONDED: Mr Kidner
   DECISION: passed (all in favour).
5. Finance
   5.1 Income, expenditure & bank reconciliation
   FINANCE
   INCOME
   No £
6. 0.15 Interest, HSBC

EXPENDITURE
No £ Payee Reason

1. 539.50 D Evans Wages and expenses (Oct-Dec)
2. 124.20 HMRC PAYE
3. 8.00 HSBC Bank charge
4. 102.00 Clayhidon Village Hall Room hire

BANK RECONCILIATION
Account £
Community a/c 8,525.11
Business Manager 5,857.87
Total 14,382.98

PROPOSAL: The income is agreed and the above cheques/payments are paid/agreed.
PROPOSED: Mrs Weekes
SECONDED: Mr Brown
DECISION: passed (all in favour)
Following HSBC’s decision to charge, the clerk was asked to investigate what free banking is available.

6. Items raised by chairman
   6.1 Queen’s Platinum Jubilee – Mr Bendle asked how the parish might celebrate the jubilee. Mrs Weekes confirmed that the Parish Hall committee had mentioned it at a recent meeting. It was agreed that Mr Bendle and the clerk would contact other parish groups and set up a working group.
   Clerk/MB
7. Items raised by councillors
   7.1 Mr Kidner and Mr King have inspected the ditches and road near Graddage Farm several times and are content that the ditches are deep enough and that water is flowing.
   7.2 Mr Blackmore has reported to Highways several times a blockage in the pipework under the road near Palmers Farm. Highways continue to insist that the pipework is OK. Clerk to inform Dan Wood, Neighbourhood Highways officer, of the problem.
   7.3 It was suggested that the Annual Parish Meeting this year might have a green theme. Councillors to suggest potential speakers.

Clerk

All

8. Date of next meeting
   Full council meeting on Monday 14th February at 7.30pm, Parish Hall